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Feature · Core

AI Meeting Notes for Recruitment Agencies

Your consultants ran 14 meetings this week. How many of them are fully written up in your ATS? RecView's AI meeting notes turn every call into a structured summary — candidate motivations, flags, notice, follow-ups — synced to your candidate record the moment you hang up.

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What it does

A full call, written up — in 60 seconds.

RecView captures every conversation a recruiter has — native mobile calls and face-to-face meetings on iOS and Android, video calls (Teams, Google Meet) joined from your calendar, and desk-phone or VoIP calls (Aircall, RingCentral, Dialpad) layered on top. It transcribes in real time, identifies every speaker, and — the second the call ends — writes a structured summary built specifically for recruitment agencies.

No bullet-point blur. Every summary has a headline, a two-sentence story, and three to five concrete highlights. Candidate motivations. Notice period. Salary expectations. Client flags. Objections. Follow-ups.

And because it’s written for recruiters, not sales teams, it understands the vocabulary on your desk — placement, brief, margin, temp vs perm, retained vs contingent. The notes sound like notes your best consultant would write. Then they’re pushed to the candidate or client record in your ATS automatically.

  • Recruiter-native summaries. Trained on recruitment calls, not SaaS sales calls.
  • Headline + highlights + transcript. Skim in 15 seconds; drill in when you need to.
  • Candidate and client-side. Works on BD, interviews, debriefs, phone screens.
  • Auto-logged to your ATS. Attached to the candidate record within 60 seconds.
  • Editable before sync. Tweak the summary, flag anything sensitive, then push.
How it works

Three steps. Zero typing.

  1. 01

    RecView joins the call

    Automatically, based on your calendar — or kicked off from a phone call via your calling provider.

  2. 02

    AI writes the summary

    Headline, story, three to five structured highlights. Ready the moment the call ends.

  3. 03

    Synced to your ATS

    Pushed to the candidate or client record with the transcript and recording attached.

Works with your ATS

Native integrations with 10 platforms.

Popular pairings: RecView for JobAdder, Bullhorn AI note taker, Vincere meeting notes. See all ATS integrations or pricing from $29/mo.

Customer story · ANZ

“"RecView has improved our business 10 fold. Notes straight into JobAdder and Video BD are tools we use daily."”
Paris Matin
Healthii People · Medical & healthcare recruitment, ANZ
Frequently asked

Questions recruiters actually ask.

Can I edit the summary before it syncs to the ATS?
Yes. Every summary lands in RecView in a draft state by default. You can edit, redact, or re-run the summary with a different prompt (e.g. "focus on remuneration"), then push it to the ATS. You can also flip on auto-sync if you trust the summary to land unreviewed.
Does RecView work on phone calls and in-person meetings, or only video?
All three. Native mobile calls record on our iOS and Android apps, and face-to-face meetings record with one tap on the same app — that's where most recruiter conversations actually happen. Video calls via Teams and Meet work out of the box. Desk-phone and VoIP calls (Aircall, RingCentral, Dialpad and any SIP-based provider) sit on top — RecView pulls the recording, transcribes, and summarises the same way.
How does RecView handle sensitive information?
RecView is SOC 2 Type II certified. Summaries can be flagged for redaction (salaries, references, diversity data) before they sync anywhere. All transcripts and recordings are encrypted at rest in ap-southeast-2 (Sydney).
What languages are supported?
English (AU, NZ, UK, US) is fully supported for transcription and summaries. Recruitment-specific vocabulary is trained on ANZ/UK usage. Other languages are on the roadmap.
Does the candidate know RecView is on the call?
Yes. RecView joins as a visible participant named "RecView — note-taker" and disclosure messaging is configurable per-region to meet two-party consent requirements (NSW, VIC, WA, all of NZ, and most US states).
Related features

Works with the rest of RecView.